Comparison

KanchanFlow vs MRPeasy

One of us runs the front office and one of us runs the floor. The useful question is which half of your business is actually losing you money.

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Side-by-side comparison diagram: MRPeasy against KanchanFlow across category, quoting approach, revisions and best fit.

In short

KanchanFlow is an RFQ-to-Order CRM covering intake, estimating, quoting and order handoff. MRPeasy is light MRP covering bills of material, scheduling, stock and job costing. They solve different halves of a manufacturing business, and shops doing one-off RFQ work frequently run both.

We do not think MRPeasy is a bad product. It is a capable, fairly priced production system for small manufacturers, and it covers ground we have deliberately chosen never to enter. Everything below is written on that basis.

Where competitor capabilities are described here, they are described as that vendor publishes them as of their published pricing page, September 2026. If we have something wrong, tell us and we will fix it at the next quarterly review.

Side by side

Seven categories, compared directly

Category	KanchanFlow	MRPeasy
Category	RFQ-to-Order CRM for the customer-facing half	Light MRP and production management
Pricing model	Published per user per month: $39 Starter, $49 Professional, $99 Enterprise plus a $2,000 monthly platform fee. Three-user minimum	Published per user per month across several tiers, as of their published pricing page, September 2026
RFQ handling	First-class record: multi-channel intake, unlimited line items, routing rules, qualification scoring, response clock	Quotations exist, but the inbound RFQ is not the organising object of the product
Quoting depth	Four-column cost buildup, quantity breaks, margin guardrails, structured BOM for pricing, unlimited revisions with a diff view	Costing driven from the bill of material and routing, which is strong for catalogue products and thinner for a print that arrived this morning
Production	None. We stop at order handoff and are not building scheduling, inventory or MRP	Its core. BOMs, routings, scheduling, stock, purchasing and job costing
Mobile	Native iOS and Android with offline capture, drawing photo capture and push approvals	Web-based access; not a native offline field app
Integrations	Accounting, WhatsApp, marketplace, email, calendar and logistics connectors, plus REST API and MCP server on Professional	Accounting and e-commerce connectors plus an API, oriented toward stock and order flow
Who it is for	A shop where every quote starts from a customer print and the bottleneck is before the job reaches the floor	A small manufacturer making a repeatable product where the bottleneck is stock, scheduling and purchasing

Honest

Where MRPeasy beats us

They actually run production and we do not — Scheduling, work orders, stock levels, purchasing, job costing against actuals. If those are unsolved in your business, that is a bigger problem than quote turnaround and MRPeasy addresses it directly.
One system instead of two — For a small manufacturer with a stable catalogue, running one product that covers quote through stock is genuinely simpler and cheaper than a CRM plus an ERP.

Costing from a real BOM and routing — Where you make the same product repeatedly, cost derived from the engineering structure is more accurate than any estimator's buildup, and it updates when the structure changes.
Inventory-driven promising — They can tell you what you can promise based on what you hold and what is on order. We can only tell you what your ERP tells us.

If two or more of those four describe an unsolved problem in your business, buy the production system first. A better quote turnaround on work you then deliver late is not progress.

Honest

Where we beat MRPeasy

The RFQ is the object, not an afterthought — Multi-channel intake, routing on material and process, qualification scoring, unlimited line items and a response clock from arrival. For a shop taking forty inbound prints a week this is the whole job.
Estimating depth for one-off work — A four-column buildup with quantity breaks and margin floors, built for a part nobody has made before. BOM-driven costing has nothing to work from until somebody has already decided how the part is made.

What happens after the quote is sent — Ageing, a follow-up cadence, expiry handling, unlimited revision history with a diff a buyer can be shown, and win/loss with reasons. This is where most job shop revenue is lost and it is not an MRP problem.
Field and floor mobility — Native apps with offline capture and push approvals, so an owner approves a margin exception in the aisle rather than at a desk on Thursday.

The distinction underneath all four is that MRP starts from a known product structure and a job shop does not have one until an estimator decides how the part will be made. That is not a criticism of MRP; it is a statement about which problem each product was designed around.

Both

Running the two together

Quote and win the work in KanchanFlow, with revisions and acceptance held here
Push the confirmed order across by connector or webhook once the PO has been matched
Let MRPeasy plan material, schedule the work and cost the job against actuals
Read milestones back so inside sales can answer a delivery question without interrupting the floor
Keep the commercial record — RFQ, revisions, acceptance, PO, discrepancies — in one place for audit

What this is not

This is not an ERP, MRP, CAD, BOM, or advanced CPQ system — it manages customer RFQs, quotes, follow-ups, and order handoff.

Switching

What moving the front office actually involves

Question	Answer
What moves	Customer and contact records, historical quotes and accepted prices, open quotes, part records
What does not move	BOMs, routings, stock and production history — those stay in MRPeasy where they belong
Typical effort	One to two weeks for a shop with a clean customer list; longer if contacts live in three spreadsheets
Parallel period	Two to four weeks quoting in both, which we recommend rather than a hard cutover
Onboarding included	Two 60-minute calls on Professional; a dedicated CSM on Enterprise
Trial	14 days, no credit card, sample data pre-loaded

We import historical quotes and accepted prices as records, which is what makes similar-part search useful on day one. We will not reconstruct a cost buildup from a finished PDF, because somebody would eventually quote from an invented breakdown.

Questions about choosing between us

It is a comparison shops genuinely run, which is why the page exists. A small manufacturer with a limited budget is often choosing between fixing the front office and fixing the floor. Our honest answer is that if your floor is chaotic, fix the floor first, and MRPeasy is a reasonable way to do that. We are the right purchase when the work is being lost before it ever reaches the floor.

See a live quote draft built from a real RFQ

Fourteen days, no credit card, sample data pre-loaded. If it does not fit your shop, we will tell you in the first call.