Legally valid quote acceptance via Aadhaar eSign
Turn 'approved, go ahead' in an email thread into a signed document with an audit trail, without printing, scanning or couriering anything.
For USA manufacturers with India operations, India-based contract customers, or manufacturers exporting to India.
In short
Aadhaar eSign lets an Indian buyer sign a KanchanFlow quote from its share link and produces a legally valid electronic signature under India's IT Act. The signed document, signer identity, timestamp and audit trail attach to the exact quote revision that was accepted, inside the RFQ-to-Order CRM rather than a separate signing tool.
What it is
Acceptance evidence is where quote-to-order disputes start. An email saying 'go ahead' is not a signature, a scanned and couriered PO takes a week, and a third-party signing tool leaves the signed PDF in a system your CRM cannot see. When the customer later disputes a price or a quantity, you are reconstructing the story from a mailbox.
With Aadhaar eSign, the buyer opens the quote share link, signs through the OTP flow against their Aadhaar-linked identity, and the signed document is written back onto the quote revision. What was signed, who signed it, and when, all live on the record the order is created from. There is no separate signing system to reconcile against afterwards.
Capabilities
What it does
Sign from the quote share link
No account, no app install and no separate signing portal. The buyer opens the same browser link they were already reviewing and signs from it.
Signature bound to a specific revision
The signature attaches to Rev 3, not to 'the quote'. If a Rev 4 is later issued, the earlier signed revision stays intact with its own signed document.
Signer identity and timestamp on the record
The signing party's name as returned by the eSign flow, the timestamp and the transaction reference are stored on the quote. That is the evidence you need eighteen months later.
Signed PDF stored against the quote
The signed document is kept with the quote and carries forward to the order created from it, so the acceptance evidence travels with the commercial record.
Falls back to recorded acceptance
Where eSign is not appropriate, the share link still records who accepted, when, and from where. You are never forced into a signing flow that does not fit the deal.
Step by step
How it works
The order these steps happen in matters more than the feature list above it.
- 1
Send the quote as a share link
The buyer receives a browser link rather than an attachment. They can review lines, drawings and terms before anything is signed.
- 2
Buyer chooses to sign
From the share view they start the eSign flow. The document presented for signature is the exact revision they are looking at.
- 3
Identity verification and OTP
The signer authenticates through the Aadhaar eSign OTP flow with the licensed e-sign service provider. We do not see or store Aadhaar numbers.
- 4
Signed document returns
The signed PDF, signer name, timestamp and transaction reference come back and are written onto the quote revision.
- 5
Convert to an order
The quote is marked accepted and can be converted to an order. The signed document stays linked to the order for the life of the job.
What this is not
This is not a general contract management system — it signs quotes and their revisions, not NDAs, MSAs or supplier agreements.
This is not an ERP, MRP, CAD, BOM, or advanced CPQ system — it manages customer RFQs, quotes, follow-ups, and order handoff.
Tier availability
What you get on each plan
These rows come from the same feature matrix the pricing page publishes. If the two ever disagree, the matrix is wrong and we fix it.
| Plan | Availability |
|---|---|
| Starter | Included on every tier. |
| Professional | Included on every tier. |
| Enterprise | Included on every tier, with the signature event captured in the immutable audit log. |
Starter is $39 per user per month, Professional $49, Enterprise $99 plus a $2,000 monthly platform fee. Annual billing is 17% lower. See the full matrix.
Interface
What it looks like
Quote share link with the sign action, showing the revision number and validity date the buyer is signing against.
Interface capture of the buyer-facing share view.
Accepted quote record showing signer name, signature timestamp and the transaction reference from the eSign provider.
Interface capture of the acceptance panel. Signer details are sample data.
Screenshots are described rather than mocked up. Captures are taken from the build current at the date shown in the changelog, on a sample workspace.
Connectors
Integrations this feature uses
Starter includes one accounting connector and one lead source; Professional and Enterprise include all of them. Browse every integration.
Questions about aadhaar esign
Yes, under India's Information Technology Act, when executed through a licensed e-sign service provider. We integrate with that provider rather than acting as one ourselves.
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Fourteen days, no credit card, sample data pre-loaded. If it does not fit your shop, we will tell you in the first call.
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